St. Paul United Church of Christ
September 8, 2011 Special Council Minutes
Present: Davis, Brannon, Holliday, Wagoner, Nicholson, Zaber, Young, Jerome, Scharf, Kramer, Donnelly, White, Wagner, Frerking, Lake-Hopper, Relfe
Absent: Mueller, Collins
Other attendees: Members of Building and Property Bd.--Peggy Gooden, Bill Wagner, Al Stahl,
The meeting was called to order by Donna Davis 7:34 p.m.
Discussion was held regarding the condition of the flat roof areas.
Alice Jerome, co-chair of Building and Property, presented information about bids to repair, replace and/or resurface using spray-on polyurethane foam roofing system verses the traditional flat roof materials. Bids had been received from LRK Roofing Systems and four other roofing companies under the guarantee work of Tremco.
A sample of the Conklin roofing system was passed around. Discussion followed as to why that system was being recommended by Building and Property. Vents will be put in to remove moisture in the failed roof areas.
Bill Wagner, board member, cited research of spray foam roofs. They have been used since 1977. Texas A&M University spray foamed their roofs in 1984. Their study indicated an energy savings of 30% with the return of their cost within 7-9 years. The U.S. Army took samples from spray foam roofs in Fort Benning and Fort Lewis. The durability was supported by their study. “Missiles” (branches, rocks, fallen objects) that might damage the roof were easily and inexpensively repaired. These roofs are recognized by the government as energy savings devices and worthy of tax credits.
Non-functioning air conditioning units can be removed from above the senior pastor’s office for no more than $1300. Because of the new playground equipment, the units will have to be dismantled before than can be removed.
Building and Property Board also reported that the Sanctuary and Heritage Hall roofs, which are shingled, suffered hail damage. Al Scharf reported that those roofs can be replaced for our $5000 deductible. Scharf also reported that the cost of the new roofs will be wrapped into our existing mortgage, which had been renegotiated at a lesser interest rate.
Recommendation 9/8/11-1: A recommendation was made by Business and Property to accept the bid by LRK Roofing Systems to apply a spray-on polyurethane foam on the flat roof areas of the church at a cost of $93,268. Approved
The meeting was adjourned at 8:07 p.m.
Respectively submitted,
Donna Davis, President and acting Secretary
Summary of Recommendations and Motions
Recommendation 9/8/11-1: A recommendation by B & P Bd was approved to hire LRK Roofing Systems for $93,268.
St. Paul United Church of Christ
December 16, 2010 Council Minutes
Present: Pierce, Davis, Collins, Brannon, Wagoner, Niebur, McLemore, Leppard, Holliday, Mueller, Kramer, Koch, Reynolds, Krausz, Wagner, Liddy, Young, Florek
Absent: Gass, White, Shipp, Zaber
The meeting was held at Pastor Reynolds’ house and called to order by Mike Pierce 7:43 p.m.
Devotional was given by Judy Koch.
Motion 12/16/10-1: A motion was made by Niebur and seconded by Young to accept the November 18, 2010 Council minutes. Passed
Energy Committee reported that they had met with engineer John Scherr. To replace the current condenser air conditioning system in the Activity Center, kitchen and Heritage Hall with a more efficient chiller system would cost approximately $180,000. Replacing the boiler system in the same areas with a more efficient boiler and control system would cost approximately $35,000.
Staff Reports
Senior Pastor: Oral report.
Associate Pastor: No report.
Director of Music: No report.
Parish Nurse: No report.
Board Reports
Finance and Budget: Report as written.
Mission and Community Service: Oral report.
Volunteers will be needed to assemble Christmas food baskets on December 18 at 7:30 a.m. in the Activity Center.
Personnel: Oral report.
Business and Property: No report.
Worship: No report.
Christian Growth: No report.
Christian Education: No report
Stewardship and Nominating: No report.
Closed with the Lord’s Prayer at 9:02 p.m.
Respectively submitted,
Donna Davis, Secretary
Summary of Motions and Recommendations
12/16/10-1: Motion passed to approve November 18, 2010 Council meeting minutes.
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St. Paul United Church of Christ
December 12, 2010 Congregational Meeting Minutes
The meeting was called to order by Mike Pierce at 9:45 a.m.
It was established that a quorum was present.
Opening prayer was given by Pastor Drew Kramer.
Approval of the February 28, 2010 minutes was verified by Donna Davis.
Treasurer Kevin Shipp reported on the financial status of the church for 2010.
Motion 12/12/10-1: A motion was made by Roger Relfe and seconded by Bill Whicher to accept the modified Endowment Policy as presented to the congregation. Passed.
Motion 12/12/10-2: A motion was made by Charles May and seconded by Archie Garces to change the Membership Bylaws as presented to the congregation. Passed.
Treasurer Kevin Shipp presented the proposed budget for 2011. Discussion followed.
Motion 12/12/10-3: A motion was made by Ron Steen and seconded by Lynn Bradley to take an additional $35,860 out of the Endowment Fund to prevent the staff salary reductions. Did not pass.
Motion 12/12/10-4: A motion was made by Sandy Wagner and seconded by Jerry Messick to accept the proposed budget for 2011 as presented to the congregation. Passed.
Motion 12/12/10-5: A motion was made by Bill Whicher and seconded by Ron Steen to withdraw money from the Endowment Fund, as needed, to make the capital improvements as presented to the congregation. Passed.
Paul Sutherland, a member of the nominating committee, presented the slate of candidates for Church Council officers, Council members and Board members.
Motion 12/12/10-6: A motion was made by Bill Whicher and seconded by Charles May to accept the slate of candidates for Council officers, Council members and Board members. Passed.
The closing prayer was provided by Pastor Linda Reynolds.
Meeting was adjourned at 10:43 a.m.
Respectively submitted,
Donna Davis, Secretary
Summary of Motions and Recommendations
12/12/09-1: Motion passed to modify the Endowment Policy.
12/12/10-2: Motion passed to change the membership bylaws.
12/12/10-3: Motion did not pass to take addition money out of the Endowment Fund to prevent staff salary decreases.
12/12/10-4: Motion passed to approve the proposed budget for 2011.
12/12/10-5: Motion passed to approve the capital improvement projects.
12/12/10-6: Motion passed to approve the slate of candidates for Council officers, Council members and Board members for 2011.
Approved by:
_______________________ _______________________
_______________________ _______________________
St. Paul United Church of Christ
November 18, 2010 Council Minutes
Present: Pierce, Davis, Collins, Brannon, Wagoner, Zaber, Niebur, McLemore, Leppard, Holliday, Mueller, Kramer, Koch, Reynolds, Shipp, Weisenstein, Krausz, Wagner, Liddy, Young, White
Absent: Gass, Florek
The meeting was called to order by Mike Pierce 7:02 p.m.
Devotional was given by Alec Zaber.
Motion 11/18/10-1: A motion was made by Mueller and seconded by Brannon to accept the October 19, 2010 Council minutes. Passed
Staff presented the Council with the rationale and revisions to the Sunday education and worship schedule. A discussion followed.
Motion11/18/10-2: A motion was made by Wagner and seconded by McLemore to accept the recommendation from Worship Board that Sunday morning worship recommendations from the staff be accepted and implemented. Passed.
Motion 11/18/10-3: A motion was by Brannon and seconded by Mueller to grant Heritage Hall Renovation Committee to have two fund raisers in 2011. The first would be a Craft Mania on March 26 and the second would be a Trivia Night on November 12. Passed.
Staff Reports
Senior Pastor: Oral report.
Associate Pastor: Oral report.
Director of Music: Oral report.
Parish Nurse: Oral report.
Board Reports
Finance and Budget: Report as written.
Recommendation 11/18/10-4: A recommendation from Finance and Budget Board to approve the 2011 Operating Fund Budget, including Mother’s Day Out, as discussed, with revenues/giving of $806,605 and expenditures of $884,840 ($60,396 below 2010 budgeted expenses) and an Endowment Fund contribution of $179,305 ($78,235 above the 5% annual amount allowed by policy guidelines). Approved.
Recommendation 11/18/10-5: A recommendation from Finance and Budget Board to approve the funding for the 2011 capital improvements totaling $63.500. Approved.
Mission and Community Service: Report as written.
Volunteers will be needed to assemble Thanksgiving food baskets on November 20.
Personnel: Report as written.
Business and Property: Oral report.
Worship: Report as written.
Christian Growth: Report as written.
Recommendation 11/18/10-6: A recommendation from Christian Growth Board to present to the congregation the proposed changes to membership bylaws. Approved.
Christian Education: Report as written.
Stewardship and Nominating: Report as written.
Recommendation 11/18/10-7: A recommendation from Stewardship and Nominating Board to accept the nominees for 2011 Council and Board positions. Approved.
Closed with the Lord’s Prayer at 8:51 p.m.
Respectively submitted,
Donna Davis, Secretary
Summary of Motions and Recommendations
11/18/10-1: Motion passed to approve October 19, 2010 Council meeting minutes.
11/18/10-2: Motion passed to accept changes in Sunday morning education and worship schedule.
11/18/10-3: Motion passed to grant the Heritage Hall Renovation Committee two fund raisers in 2011.
11/18/10-4: Recommendation approved to approve the $884,840 2011 Operating Fund Budget and Endowment Fund contribution.
11/18/10-5: Recommendation approved to approve $63.500 for 2011 capital improvements.
11/18/10-6: Recommendation approved to modify membership bylaws.
11/18/10-7: Recommendation approved to accept nominees for 2011 Council and Board positions.
