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St. Paul United Church of Christ
July 8, 2010 Special Council Minutes
Present: Pierce, Davis, Brannon, Reynolds, Shipp, Zaber, Liddy, Niebur, McLemore, Holliday, Young, Koch, Mueller,Collins
Absent: Gass, Florek, White, Wagoner, Wagner
The meeting was called to order by Mike Pierce 6:33 p.m.
Mike Williamson presented various bids for cooling Heritage Hall and the activity center to the Council for consideration.
HVAC units for Heritage Hall (2-10 T units), the kitchen (5 T) and the activity center (40 T unit) are thirty years old. Heritage Hall and the activity center units have failed in the last couple months. There is some anticipation that the kitchen could fail in the relative future. The boilers are approximately 60% efficient.
It was recommended that the activity center unit be replaced by a used unit for a cost of $2700. One of the Heritage Hall units will be replaced with a new compressor at a cost of $6340.
Concerns and discussion covered the following topics:
We need to look closely at developing a plan to replace HVAC in the three areas stated above.
We need to make these areas useable for various scheduled activities as soon as possible.
Considering the age of all the units, the repairs to the activity center unit is not to be considered a long term answer.
We need to get more energy efficient units for heating and cooling in place.
We need to be able to afford to replace and upgrade these units.
The compressor for Heritage Hall could be sold when plans for upgrades for these areas are to be activated.
We received word that St. Paul will be receiving money from the estate of a member which will help defer the cost.
Ameren will assist in rebating money to upgrade to more efficient units if those units are functioning.
Some of the cooling needs for Heritage Hall had been addressed by the engineer, John, hired by the Heritage Hall Renovation Committee.
In order to save money and reduce utility costs, we will work with all due haste to accomplish the review and increase the efficiency of the HVAC system in these areas.
Motion 7/8/10-1: A motion was made by Liddy and seconded by McLemore to approve spending $9040 to repair and/or replace the cooling units in Heritage Hall and the activity center with Ehret contracted to do the work. Passed.
Motion 7/8/10-2: A motion was made and seconded by Shipp to create a committee to contact an engineer to study and create a plan to upgrade the HVAC in Heritage Hall, kitchen, and activity center. This plan will be reported to the Council by November. Passed.
Members of this committee include: Craig Liddy, Dave Brannon, Donna Davis, Billie McLemore and Mike Williamson.
Meeting was adjourned at 7:23 p.m.
Respectively submitted,
Donna Davis, Secretary
Summary of Motions and Recommendations
7/8/10-1: Motion passed for Ehret to repair cooling units in Heritage Hall and the activity center at a cost of $9040.
7/8/10-2: Motion passed to create a committee and contact an engineer to create a plan to upgrade the HVAC in Heritage Hall, the kitchen and the activity center.
St. Paul United Church of Christ
June 17, 2010 Council Minutes
Present: Pierce, Davis, Brannon, Reynolds, Weisenstein, Shipp, Wagoner, Wagner, Zaber, Liddy, Niebur, McLemore, Leppard, Holliday, Young, Koch, Krausz,
Absent: Gass, Mueller, Florek, White
Devotional was given by Sabrina Wagoner.
The meeting was called to order by Mike Pierce 7:01 p.m.
Bill Whicher, representative from the Ambassadors, showed us the “welcoming video” which will be put on our website, You Tube, Facebook and any other media that can be thought of.
Motion 6/17/10-1: A motion was made by Liddy and seconded by Young to accept May 20, 2010 Council minutes. Passed.
A discussion was held about the condenser units for Heritage Hall which have ceased to operate. Two incomplete bids have been received. More information is still needed.
Staff Reports
Senior Pastor: On sabbatical until August.
Associate Pastor: Oral report.
Director of Music: Oral report.
Parish Nurse: Oral report.
Board Reports
Finance and Budget: Report as written.
Mission and Community Service: Report as written.
Personnel: Report as written.
Business and Property: Report as written.
Worship: Did not meet.
Christian Growth: Report as written.
Ambassadors will discuss involving inactive members to become more active in church life.
Christian Education: Report as written.
Stewardship and Nominating: Report as written.
Closed with the Lord’s Prayer at 8:08 p.m.
Respectively submitted,
Donna Davis, Secretary
Summary of Motions and Recommendations
6/17/10-1: Motion passed to approve Council meeting minutes.
St. Paul United Church of Christ
June 3, 2010 Special Council Minutes
Present: Pierce, Davis, Brannon, Reynolds, Shipp, Wagoner, Zaber, Liddy, McLemore, Mueller, Young, Collins, Koch, Gass,
Absent: Holliday, White, Florek, Niebur, Wagner
Other attendees: Mike Williamson, Mike from Ehret, Inc., Alice Jerome and John, engineer advisor with Heritage Hall Restoration Project.
The meeting was called to order by Mike Pierce 7:00 p.m.
Discussion was held regarding replacing the two condensers for Heritage Hall and how this might impact plans for the Heritage Hall Restoration Project. These units are 30 years old.
Mike from Ehret provided a bid to replace two 10-Ton condensers which sit on the roof of Heritage Hall. A crane will have to be brought in to place the new and remove the hold ones.
The old R-22 refrigerant will have to be replaced with R-410A which is under greater pressure. The question was raised as to whether this could produce a leak in the system necessitating the need for new coils. What would the expense be for that?
The question was raised as to whether geothermal, although a more expensive initial cost, would be more cost effective over long term. Council was not presented with enough information.
Another possibility is to do nothing and have no air conditioning in Heritage Hall.
With at least one more bid to come in for the condensers and geothermal information, the decision was delayed until the regular June Council meeting.
Because of continuing monthly short-falls in income, Mike Pierce has instructed Finance and Budget to look at ways for the church to reduce expenses.
Meeting was adjourned at 8:17 p.m.
Respectively submitted,
Donna Davis, Secretary
St. Paul United Church of Christ
May 20, 2010 Council Minutes
Present: Pierce, Davis, Brannon, Reynolds, Weisenstein, Shipp, Wagoner, Wagner, Zaber, Liddy, Niebur, Leppard, Florek, McLemore, Mueller, White, Holliday
Absent: Collins, Koch,Krausz,Gass,
Devotional was given by Dave Brannon.
The meeting was called to order by Mike Pierce 7:00 p.m.
Motion 5/20/09-1: A motion was made by Wagner and seconded by McLemore to accept April 15, 2010 Council minutes. Passed.
Alice Jerome gave a report on the Heritage Hall Restoration Project. All bids should be in to the church by July 1. Recommendations about what should be done with the money earned by the Heritage Hall Committee will follow.
Motion 5/20/10-2: A motion was made by Shipp and seconded by Holliday to approve the updated 2010 version of the “Guideline and Policies for Working With Children and Youth and Child aBuse Prevention”. Passed
Staff Reports
Senior Pastor: On sabbatical until August.
Associate Pastor: Oral report.
Director of Music: No report.
Parish Nurse: Oral report.
Board Reports
Finance and Budget: Report as written.
Mission and Community Service: Report as written.
Personnel: Report as written.
Business and Property: Oral report.
Worship: Oral report.
Christian Growth: Oral report
Ambassadors will meet Saturday, May 22 at 9 p.m.
Christian Education: Report as written.
Stewardship and Nominating: Report as written.
Mother’s Day Out: Oral report. Will meet Tuesday, May 25.
Discussions will be in order to reduce expenses even more.
Closed with the Lord’s Prayer at 8:48 p.m.
Respectively submitted,
Donna Davis, Secretary
Summary of Motions and Recommendations
5/20/09-1: Motion passed to approve Council meeting minutes.
5/20/09-2: Motion passed to update the “Guidelines and Policies for Working With Children and Youth and Child Abuse Prevention”.
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